Course overview

This course provides practical, hands-on guidance and instructions for creating accessible documents using Microsoft Word and Adobe Acrobat Pro. It is designed for anyone who creates Word documents, or who needs to review and make a PDF accessible.

Learning outcomes

What you’ll learn

  • Readability and legibility through colour, contrast, font choice and formatting
  • Structuring your documents for accessible layouts, including headings, lists and tables
  • Best practice for navigation tools such as links and table of contents
  • Creating accessible images and charts
  • Using inbuilt accessibility checkers
  • Focus and reading order, and editing with the tag tree

Who should attend

This course is great for:

  • Content authors
  • Product and project managers
  • Anyone who works with Word and PDF

Course structure

4 x 2 hour sessions.

Knowledge level

No prior knowledge of accessibility is required.

Technology requirements

The following programs should be installed prior to commencing sessions:

  • Adobe Acrobat
  • Microsoft Word (2016 or later preferred)

Course outline

1. Readability


  • Font styles and alignment
  • Colour and contrast
  • Text styles and fonts
  • Layouts

2. Structure and navigation


  • Headings
  • Checking the navigation panel
  • Content order
  • Spacing, indents and columns
  • Tables
  • Document settings
  • Writing good link text
  • Headers, footers, watermarks and endnotes
  • Understandability

3. Images and media


  • Writing meaningful alt text
  • Identifying meaningful images
  • Adding accessible charts

4. Checking and exporting


  • Using accessibility checkers in Word and PowerPoint
  • Creating templates
  • Exporting from Word to PDF while maintaining accessibility features

5. Remediating PDFs


  • Editing your PDF
  • Tagging elements with the tag tree
  • Checking and fixing reading order and focus order
  • Accessible forms
  • Checking metadata and setting document properties
  • Accessibility checks